HR Focus  •  The Chamber

We're Hiring ! FSACCI is Looking to Hire an Office Manager for the Johannesburg Office

As a key position the Office Manager will be required to play a proactive role as the primary contact for FSACCI members and their requests whilst ensuring the smooth operations of the Chamber through various office support and bookkeeping functions.

The role will entail a range of routine and non-routine tasks including responding to member requests, implementing, and maintaining business processes and supports, preparing reports and developing and maintaining systems. The Office Manager will also be responsible for general administration and office management tasks including the coordination of meetings, assisting with the Chamber’s invoicing, and employing key organizational mechanisms. Administrative support related to the organization and preparation of events will also be required. 

 

Duties and Responsibilities

  • Coordinate day-to-day member relations including answering and/or directing member enquiries to the relevant team member and ensuring efficient and timely follow-ups of requests
  • Manage the member on-boarding process and related administration
  • Data entry for accounts payable, review expenses and invoice clients
  • Maintain an accurate and comprehensive document management system, including organizing and filing and storage of Chamber documentation and contracts
  • Coordinate meetings and relevant documentation of all extraordinary meetings including Exco, Board and AGM meetings
  • General administration and office management including composing and editing correspondence and memos, coordination office communications and other incoming and outgoing correspondence for the office.
  • Liaise with vendors and Members during the event planning process to ensure everything is in order
  • Book venues, entertainers, photographers, and schedule speakers for events
  • Assess events’ overall success and submit findings 
  • Develop tools to ensure efficient event management in the future

 

Required Skills

  • Clear and concise communication skills using judgement and discretions, as well as correct grammar, organization and structure in written communication, presentations, and reports
  • Knowledge of both the French and South African Business environments and key sector insights
  • Self-motivated and confident with the ability to work autonomously and take initiative
  • Excellent communication and customer service skills
  • Storing, organization and workload management skills
  • Familiarity and inclination towards working with numbers with an understanding of budgeting, expense account management and basic accounting and banking processes
  • Skilled in taking accurate minutes and transcribing oral dictation and the ability to compose, transcribe and edit minutes 
  • Ability to deal with all work matters professionally and confidentially
  • An ability and willingness to grasp and apply new tools quickly


Read the full job description below. 

 

Documentation

Download Job_Advert_Office_Manager.docx  (DOCX • 133 KB)

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